Thread Recruitment is proud to partner with a well-established Queensland civil contractor in the search for an Administration Assistant.

Working within a close-knit operations team, you'll support payroll, project administration, accounts, compliance and maintenance administration, helping keep the business organised and projects on track.

This role offers plenty of variety, genuine autonomy and the backing of an experienced team. If you enjoy being the person who keeps everything running smoothly behind the scenes, we'd love to hear from you.

This is a permanent part-time role (31–32 hours across five days) that offers flexible working hours, long-term stability and the opportunity to grow into a full-time position.

What You'll Be Doing

• You'll play a key role across the day-to-day operations, with responsibilities including:

• Administrative support across projects and the wider business.

• Collating project documentation, dockets, allocations and invoices, ensuring information is accurate and submitted on time.

• Assisting with payroll, timesheets and general accounts administration.

• Maintaining employee records, compliance documentation and training registers.

• Coordinating plant maintenance administration, including service schedules, maintenance records and compliance documentation.

• Working closely with field crews to ensure documentation is completed accurately and deadlines are met.

• Identifying opportunities to improve processes, solve problems proactively and help the office operate more efficiently.

Who You Are

You'll ideally bring previous administration experience in civil construction, construction, engineering or another project-based environment, along with:

• Experience with payroll, accounts or project administration.

• Strong Microsoft Office skills, particularly Outlook, Excel and Word.

• Experience using Xero or similar accounting software.

• Experience using Varicon or similar construction management software (such as Assignar, Operator 365 or Allocate) will be highly regarded.

More importantly, you’re someone who:

• Takes accountability for your work and follows tasks through to completion.

• Stays organised while managing multiple priorities.

• Thinks ahead and takes initiative rather than waiting to be asked.

• Takes pride in accuracy and consistently delivers high-quality work.

• Communicates well and enjoys supporting a busy team.

What You Can Expect

You'll be joining a long-standing, established civil contractor with a strong pipeline of ongoing work, where your work is valued and has a genuine impact.

• Permanent part-time hours (31–32 hours across five days).

• Flexibility in working hours to suit both you and the business.

• A varied role across multiple areas of the business.

• A pathway into a full-time position based on performance and business needs.

• A culture built on accountability, initiative and ownership.

• A team that works hard, backs each other and enjoys a laugh along the way

Apply Now

Apply now with your CV and a brief cover letter introducing yourself, or reach out to Thread Recruitment for a confidential conversation.